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ELC Job Openings

Employment Opportunities

Please email resume to: employment@elcpinellas.net or fax to 727-548-1509.

Qualified applicants are considered for all positions without regard to race, color, religion, sex, pregnancy, national origin, ancestry, age, marital or veteran status, sexual orientation, gender identity, or the presence of a non-job related medical condition or disability (mental or physical).

EXECUTIVE ASSISTANT

Early Learning Coalition of Pinellas County is searching for an Executive Assistant who will be responsible for Board & Committee’s support, providing executive assistance to key executives, and ensuring the smooth function of the executive office activities.

ESSENTIAL DUTIES include:

Board Support

  • Responsible to maintain and update Board membership roster & files
  • Responsible & ensures that Board and Committee meeting public notices are posted in a timely manner in accordance with Sunshine requirements
  • Responsible for preparing Board & Committee meeting minutes in a timely manner
  • Responsible for preparing & printing packages for the Board & Committee meeting; facilitate Board & Committee meetings to ensure smooth operations
  • Responsible for Board & Committee correspondence & communication

Executive Assistant

  • Provides executive support to the CEO, CFO and Thrive By Five Director (TBFD)
  • Responsible to prepare travel expense reports and book travel for the CEO and TBFD
  • Responsible for office correspondence
  • Responsible for the annual update, testing, and upload of the Agency’s COOP plan to the OEL SharePoint by the deadline of October 1

Administrative Office Assistant

  • Responsible for reception area, answering the phone, meeting room reservations for the executive office, etc.
  • Responsible to distribute the mail from facilities.
  • Responsible for stamp deposit all checks and forward to the Accounting for processing
  • Responsible for preparing and processing mail related to the Agency’s FedEx account
  • Maintains the inventory and orders office supplies as needed for the administration office
  • Responsible for booking staff travel on the Agency’s credit card;
  • Responsible Agency’s records management process, records retention processes, records requests, and serves as point of contact with records storage facility and ELC Records Custodian
  • Other duties as assigned

REQUIREMENTS include:

  • Associates Degree or two (2) years of college in field related to specific job functions
  • Six years’ experience related to job duties
  • Two years’ experience assisting executive level personnel

To be the best fit, a candidate will need the following skills/experience:

  • Provide excellent customer service to both internal and external customers
  • Interact as part of a team by exhibiting dependability, cooperation, initiative, and punctuality.  Excellent computer skills, including Word, Excel, PowerPoint and Access in a Microsoft Windows environment  Effective oral and written communication skills
  • Excellent interpersonal and public relations skills and the ability to interact with all levels of management
  • Excellent organizational skills, ability to move quickly from one task to another and prioritize work to meet deadlines
  • Must be able to identify and resolve problems in a timely manner

Salary: $38,000 – $52,000
Hours: Normal Coalition Hours are Monday- Friday, 8am- 5pm. 40 Hours per week
Some travel may be required.

Qualified candidates please forward resumes directly to employment@elcpinellas.net no later than February 22, 2018.

All resumes received for recently posted positions have been forwarded to the appropriate hiring managers. Applicants will be contacted directly by Human Resources if they are selected for an interview.

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